Archiving Advice

The scope of document archiving services provided by specialist companies varies. Learn what a standard document archiving service will provide and more.

Ensure your records are managed correctly with our best practice guide to records management. Find out what records management is and why it's vital your documents are organised correctly for business, legal and auditing purposes.

At Russell Richardson, we offer a range of container solutions to ensure that no matter how much or little confidential waste our customers produce, they stay compliant with data protection regulation.

A clutter-free workspace is essential for productivity and peace of mind. By following these five practical tips and tricks, you can transform your workspace into an organised and efficient environment. Russell Richardson's commitment secure document storage, confidential shredding, and document archiving services serves as a reminder of the importance of maintaining order in both your physical and digital workspace. Take the first step toward a clutter-free workspace today and reap the benefits of enhanced productivity and focus! For more information on Russell Richardson's services, including secure document storage, bulk shredding, cardboard disposal, and recycling, visit our website.

Office recycling contractors can take time off your hands & ensure your data is protected. Read how office paper recycling services work & how to choose one.

Documents can be archived for many years so it's important to choose the right archive boxes to store your documents safely. In this guide we will look at the following aspects of archive boxes.

Recycling office paper can save your business money & help prevent landfill waste. Read our full guide to recycling office paper & how a contractor can help.

Setting up a company recycling policy for paper is a good first step for reducing waste & involving staff. Read our guide to setting up a paper recycling policy.

Find out how a simple loss of documents can cause just more than financial loss in this guide on secure paper document storage.

These are just five simple things that can help businesses keep their digital documents secure. Our customers benefit from a comprehensive and tailored security strategy, that's designed to keep not only your documents, but your staff, and company resources safe as well. If you'd like to find out more about Impelling's IT services, feel free to visit their website at www.impelling.co.uk

This guide will help ensure that if HMRC comes to audit your business, the process will be as straightforward as possible.

If you need help getting rid of your paper documents after digitising, contact the Russell Richardson team on 0800 294 6552 or email info@russellrichardson.co.uk

Having the right paper recycling bin for your office is vital for an effective recycling program. Read our guide into choosing office paper recycling bins.

Find out more about the practicalities involved in storing your documents with an off-site archiving service and the benefits this will give your business.

Paper recycling in the office can help prevent unnecessary landfill waste. Our guide explains the types of recyclable paper in the office & recycling tip

Losing data or having it fall into the wrong hands is a risk that can be eliminated through document archiving. Read this guide to find out more.

Find out the answers to some of our most popular questions on archiving and document storage, including how to choose the right document storage solution and how to prepare documents for storage.

Law firms have a big responsibility to protect their client's data as well as the company from legal risks and fines. To keep files safe from human error, theft and online fraud, it's important that a secure storage system is put in place.

Financial service companies must protect sensitive documents to meet data protection regulations. To prevent staggering fines, losing clients and damaging the business's reputation, firms must meet retention periods and store files in a secure environment.

To comply with data protection law, company directors have a duty to know how long their organisations must store important documents. In this feature we will be discussing the mandatory and recommended retention periods for employee and business records.

As businesses grow, moving to a bigger office might seem like the only suitable option. But relocation can be expensive and time-consuming. Before taking this leap, it's important to consider whether the current workspace is being utilised to the full capacity.

With many companies storing physical copies of important documents in unsuitable environmental conditions, it may be time to consider managing these records off-site. In this feature, we explore how outsourcing records to an archiving service can be cost-effective, reduce legal risks and save businesses space.

Documents that aren't stored correctly in an office environment can be vulnerable to many hazards. This can lead to irreversible damage of the files, theft, data breaches, and health and safety violations. In this feature, we explore each risk and how to avoid them.

To lessen the risk of a data breach, it's vital that companies know how to protect sensitive data. In this feature we will be exploring the risks associated with storing paper documents and important digital files online.

Disposable vapes have become increasingly popular in recent years, offering a convenient alternative to traditional cigarettes. However, the environmental impact of these devices is often overlooked.

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"The staff at Russell Richardson are always happy to help and quick to respond to queries. We recently had a significant volume of additional confidential waste and Russell Richardson was quick to respond at short notice."

Clare Pyatt, HML Guthrie

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Guides

Best practice guide to records management

Container solutions

Five Tips and Tricks for De-Cluttering Your Workspace

How do paper recycling services for offices work?

How to choose a quality archiving box

How to Recycle Office Paper | Full Guide for Staff

How to Set Up a Company Recycling Policy for Paper

Offsite secure paper document storage: what it is and what the benefits are

Online document security tips from our IT partners at Impelling

Records management and archiving - what are your legal responsibilities?

The benefits of digitising paper documents

Types of paper recycling bins for the office and how office paper recycling works

What is document archiving and how does it work?

What types of paper can be recycled in the office?

Why is document archiving important? It improves compliance, saves time and increases security

FAQ's

Archiving and document storage FAQs

Research

How can law firms protect confidential documents?

How financial service firms can protect important documents

How long should businesses retain important records?

Maximise office space to cut relocation costs

Off-site archiving saves space and cuts costs

Office hazards that can permanently destroy important documents

Paper vs digital documents: How to lessen the risk of a data breach

The dangers of disposable vapes in recycling